Membership Guidelines

• Tweet

• Tweet

The Stratford & District Leisure Activity Council is a volunteer association of organizations and individuals which offer and/or support leisure, recreational, and educational activities/programs.

Goals of the Council are as follows:

• To support a variety of activities for the benefit of the community.
• To inform the community of events planned, individually and collaboratively, by its members.
• To provide a forum for its members to share program information, resources and explore areas of mutual interest.
• To promote the concept that physical activity, educational opportunities and community involvement are vital to a healthy and vibrant community.

A FULL COUNCIL Member actively and fully participates in Council and is:

• A major provider of leisure, recreational and/or educational activities/programs OR
• A provincially registered non-profit or not-for-profit organization or a government agency that offers and/or supports leisure, recreational and/or educational activities/programs OR
• A major provider of reciprocal facility space to Council OR
• A citizen at large who supports leisure, recreational and/or educational activities/programs.

An AFFILIATE COUNCIL Member is welcome to participate in Council and is:

• A major provider of leisure, recreational and/or educational activities/programs OR
• A provincially registered non-profit or not-for-profit organization or a government agency that offers and/or supports leisure, recreational and/or educational activities/programs OR
• A citizen at large who supports leisure, recreational and/or educational activities/programs.

Projects of the Council include:

• Leisure Activity Handbook
• Leisure Activity Calendar
• Bulletin Board
• Newspaper Column (for Full Council members only)

Council Membership:

• Membership Year – January 1 to December 31
• Renewal Notice Issued – Annual General Meeting
• Renewal Deadline – January 31st
• Membership Options – Full Council Member or Affiliate Council Member ($50 annual membership fee)

Regular Meetings

Responsibilities of Leisure Activity Council

• Hold regular meetings;
• Share information;
• Explore areas of mutual interest and concern;
• Co-ordinate the provision of information about the Leisure Activity Council to the community;
• Respond to community needs and requests, where feasible;
• Send minutes to Full Council Members and Affiliate Members.

Responsibilities of Full Council Members

• Attend no less than 8 regularly scheduled meetings or to take on a role approved by Council;
• Exercise voting privileges at meetings;
• Assume one (1) duty per year as Chairperson (chair meeting according to standard agenda) or Secretary (record and distribute minutes);
• Share program information at each meeting;
• Provide information to appropriate persons (ie; supervisors, staff members, volunteers, Board Members, Community) so that individual agencies and the community at large will be better informed re: goals, purpose and activities of the Leisure Activity Council.

Annual General Meeting

Responsibilities of Leisure Activity Council

1. Invite all Full and Affiliate members;
2. Share information;
3. Explore areas of mutual interest and concern;
4. Distribute minutes to Full and Affiliate Council Members.

Responsibilities of Full and Affiliate members attending the AGM

• Exercise voting privileges at the AGM;
• Approve minutes from the previous AGM;
• Share program information;
• Report on projects that received LAC funding in the previous year.

Handbook

Responsibilities of Leisure Activity Council

1. Determine the design and format of the Handbooks;
2. Determine the number of pages/sections allotted each Council Member;
3. Notify Affiliate Members availability of copy space;
4. Offer on first come, first serve basis additional copy space for Affiliate Members;
5. Determine the deadlines for copy;
6. Determine the extent of distribution of copies and flyers;
7. Reserve the right to approve, decline or edit submissions.

Responsibilities of Council Members

• Participate in the Handbook as desired and indicate any requests for alteration of copy by required dates;  agencies who submit alterations late will be responsible for the costs unless the space is otherwise able to be filled;
• Provide, to Handbook Contact, by appropriate deadline: number of pages requested; number of copies required by each agency; copy for Handbook page;
• Submit payment to Council Treasurer

Calendar

Responsibilities of Leisure Activity Council

1. Determine the design and format of the Calendars;
2. Develop a list of appropriate agencies to be included in the Calendar;
3. Determine the deadlines for copy;
4. Determine the extent of distribution;
5. Reserve the right to approve/decline or edit submissions to ensure that the goals of Council are maintained

Responsibilities of Council Members

• Provide copy to Calendar contact, by appropriate date;
• Submit payment to Council Treasurer

Bulletin Board

Responsibilities of Leisure Activity Council

• Maintain information that is current and up to date;
• Reserve the right to approve/decline or edit submissions to ensure that the goals of Council are maintained;
• Ensure the bulletin board is well maintained and visible as a community resource.

Responsibilities of Council Members

• Provide material to Bulletin Board contact in a timely manner for posting;

Other

Responsibilities of Leisure Activity Council

• At the discretion of the Council, to initiate special events and workshops that support the goals of Council;
• At the discretion of the Council, to invite members to apply for Local Project Funding